FAQs

Breakout Audio Visual

Have a audio-visual-related question? We have the answer. Check out these FAQs and give us a call today for more information!

  • What does an AV company actually do?

    An AV company handles the complete audio visual production for your event, providing the equipment, technicians, and planning needed to support your event's sound, video, lighting, and presentation needs. This includes:


    • Microphones and sound systems
    • Projectors and LED walls
    • Screens and confidence monitors
    • Lighting for stage and room ambiance
    • Video recording and live streaming
    • On-site technical support

  • When should we book AV services?

    In our experience, it's best to book 90–120 days before your event. Large conferences or complex audio visual production designs involving custom LED builds may require even more lead time due to inventory planning, labor scheduling, and venue coordination. Submit the contact form on our website and start the booking process now!

  • Why is AV pricing structured the way it is?

    At Breakout Audio Visual, our audio visual production pricing typically includes:


    • Equipment rental
    • Labor (technicians, engineers, operators)
    • Setup and strike time
    • Transportation
    • Project management

  • Why can't we just use the venue's in-house AV?

    You can. However, in-house teams may have limited inventory options. Outside providers often bring custom builds, upgraded gear, and creative flexibility. Larger audio visual productions often require more advanced systems than standard hotel packages. Reach out to us if you have more questions about our equipment.

  • What affects AV pricing the most?

    The biggest cost drivers in audio visual production services are:


    • LED walls vs projection
    • Show length and rehearsal days
    • Labor hours and crew size
    • Power requirements
    • Rigging needs
    • Recording or streaming

  • How much labor is really needed?

    A typical ballroom setup might require:


    • Audio Engineer
    • A1 / A2 support
    • Video Director or Playback Operator
    • Lighting Tech
    • General Tech / Utility

  • What is the difference between projection and LED?

    Projection:


    • Lower cost
    • Works well in dim rooms
    • Limited brightness

    LED:


    • Brighter
    • Higher resolution
    • Seamless look
    • Higher cost

    Because of its superior brightness and clarity, LED is often preferred for high-impact corporate audio visual production.

  • Do we need a rehearsal day?

    If you have:


    • Multiple presenters
    • Complex walk-ons
    • Video cues
    • Live streaming
    • Sponsor content

  • Can you handle virtual or hybrid events?

    Yes, we provide full audio visual production for hybrid events, which typically include:


    • Cameras
    • Live switching
    • Streaming platform integration
    • Confidence monitors
    • Internet redundancy

  • What information do you need from us to build a quote?

    • Event dates
    • Venue location
    • Room size or layout
    • Expected audience size
    • Type of content (PowerPoint, video, panel discussion, etc.)
    • Budget range (if available)

    Even a rough goal is enough for us to start building an audio visual production worksheet for your event. Call Breakout Audio Visual or submit our online contact form with all the information to get started!

  • Do you support other AV production companies? Are you B2B friendly?

    Yes. Breakout Audio Visual works with AV production companies, event professionals, and businesses, offering dependable equipment, expert support, and competitive B2B pricing. If you need extra equipment, technical assistance, or a reliable AV partner, our team is ready to help.